Execution stock & logistics owner


Interested? Apply for this vacancy!


Execution stock & logistics owner

Role – initial overview :

  • Execute sales and purchase contracts with specified stores/regions (and if applicable, products)
  • Plan store versus sales movement – manage all inward & outward movements with customers/stores/haulage team
  • Continuous system updates and checks on customer credit control responsibilities
  • Record all inward and outward stock movements – reconcile balances daily
  • Invoicing for all customer sales and ad hoc services
  • Understand all costs approved and implemented for all associated store costs
  • Approve purchase invoices for material and cost related to vessel arrivals, along with all related services
  • Ensure potential out of stock situations are known and advised to traders
  • Liaise with external customers, stores and suppliers on ad hoc queries and day to day items
  • Build internal relationships with Cefetra Trading, Haulage, Quality & Finance Teams

Role & Responsibilities – key outputs :

  • Immediate weight management & reconciliation each day. Leading to a firm understanding of what stock levels you are controlling
  • Management of sales & purchase contract tonnage. Being proactive from contract receipt to delivery or collection. Manage open balances :
  1. Weekly reporting to Trading Team
  2. Take ownership of sales contracts in Cindex that have not been collected within 7 days. Liaise with customer regarding a firm collection date
  • Receive customer requests via web, telephone or email. Prepare their requirements within our bespoke system and confirm to customers as necessary
  • Reacting to spot & urgent delivery or collection requirements
  • Understand and capture all haulage recharges/credits where appropriate
  • Credit Control – prepare and system update all Debtor Statements (DS) by customer responsibility.
  • Monitor and clear all outstanding invoices within KPI targets. Be prepared to consistently chase for clearance of invoice issues > 1 month old
  • Planning – ensure stock outs are expected in advance and alternative action has been planned  & recorded in advance.
  • Cindex KPI reporting – ensure all KPIs are cleared from cindex on a weekly basis. Those that cannot be cleared, must be recorded

Personal Capabilities – key outputs :

  • Deliver Performance :
    1. Has a sense of urgency and commitment
    2. Having a broader perspective on planning stock & logistics
    3. Demonstrates good organisation and implementations skills
    4. Open and Honest
    5. Team Player


  • Exercise Judgement :
    1. Ability to remain calm under pressure while continuing to perform effectively
    2. Understands implications of own actions on the supply chain
  • Key strengths :
    1. Excellent interpersonal skills and relationship building
    2. Develops self
    3. Takes responsibility
    4. Attention to detail & KPI driven
    5. Generates solutions


To apply: email your CV to careers@cefetra.co.uk

Apply for this vacancy!

Please feel free to get in touch to ask any questions you have, we would be happy to hear from you.

0141 445 7312

Why work at Cefetra?

We care about our people, as they are our business, we offer competitive salaries plus many more benefits, and we know you'll find it an enjoyable place to work.

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